Project Manager - Public Works
Company: City of Tualatin
Location: Tualatin
Posted on: November 14, 2024
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Job Description:
SUMMARY
The City of Tualatin is excited to announce a rare opportunity to
join our Public Works Department in a newly-created Project Manager
position. The first major project assigned will be the installation
of 500 electric vehicle charging stations, located throughout the
Portland Metro area and beyond. Tualatin was recently awarded $15
million dollars in federal funds through the Charging and Fueling
Infrastructure Grant Program to install chargers across 17
different cities. This is an exceptional opportunity to lead a
large, regional, federally funded initiative that helps support
carbon emission reduction goals and further develop a more
equitable transportation system in Tualatin and beyond.
This position will lead coordination with neighboring cities or
counties, public utilities, transit agencies, school districts,
private industries and property owners, and the public to install
charging stations at multifamily properties and other publically
accessible lots. You'll manage all aspects of this project
including preparing requests for proposals, managing contracts,
grant administration, and overseeing and coordinating work with all
project stakeholders.
Additional projects, as capacity allows, may include capital
infrastructure projects as well as programmatic projects that are
focused on improving the overall service delivery of the Public
Works Department which consists of water, sewer, stormwater,
streets, facilities, and fleet. You'll join an awesome team that is
striving to improve the everyday lives of our community by focusing
on process improvement and innovation to achieve more sustainable
and equitable outcomes.
The City of Tualatin, population 28,000, is a dynamic, vibrant
community ideally located just 12 miles south of Portland and 30
miles north of Salem, the state capitol. Situated at the
intersection of Interstate highways 5 and 205, Tualatin is a short
distance to adventure: skiing, snowboarding, and sledding on
majestic Mt. Hood in the Cascade Mountain Range; family-friendly
summer water activities on the central Oregon Coast; national-level
wind-surfing or parasailing on the mighty Columbia River, while
enjoying the striking natural beauty of Multnomah Falls in the
Columbia Gorge National Recreation Area.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manage multiple large, complex projects as one time ensuring scope,
schedule, and budget met.Plans, designs, and manages all aspects of
assigned projects including defining scope, cost estimates, and
specifications, and preparing contract documents. Participates in
the development of project budgets.Conducts and manages activities
to conceptualize, evaluate alternatives and receive approvals for
project implementation: identifies funding from and/or implements
requirements of grant agencies, coordinates with permitting and
public utility agencies, collects and reviews project background
documentation, performs field data collection, analyzes
alternatives and prepares recommendations and
applications.Collaborates with engineers, designers, consultants,
permit agencies, and contractors during all phases of assigned
projects, and to identify and address immediate project needs
during construction.Prepares agendas, leads, and participates in
project and construction meetings. Participates in regular on-site
contractor meetings to discuss project schedule and
milestones.Prepares staff reports and makes presentation to City
Council and other groups regarding assigned projects.Communicate
complex information in an understandable format to a wide range of
stakeholders including the public, elected officials, staff, and
technical experts.Provides functional and technical direction to
consultants on construction projects and coordinates, organizes,
and collaborates with project inspectors, project engineers,
consultants, and contractors regarding project schedules and
upcoming construction activities. Manages plan and specifications
disputes.Coordinates projects with external partners including
neighboring cities or counties, public utilities, transit agencies,
school districts, and private industries and property
owners.Reviews, coordinates, and responds to contractor requests
for information (RFIs) during construction.Attends and participates
in public meetings.Reviews, prepares, and distributes city plan
review comments.Prepares requests for project proposals, solicits
design proposals from consultants, evaluates proposals for award
recommendation, participates in creating contracts for selected
consultants, and ensures contractor compliance including tracking,
maintaining and reporting on project accounting, budget, and
schedule.Provides contract administration, public relations,
management, and inspection of construction projects including
coordinating with other divisions and city departments.Negotiates,
facilitates, and prepares change orders for construction projects,
prepares contract amendments, and solicits change order approval
from other project managers.Provides quality assurance in reviewing
consultant design and construction documents to ensure city project
needs are met, best management practices are implemented, and
deliverables are provided.Prepares or assists with preparation of
grant submittals for projects, including preparing construction
estimates and writing grant narratives. Responsible for grant
reporting and compliance as required in grant terms and
conditions.Provides project assistance to engineering staff on
projects by providing design solutions and project specification
suggestions.Keeps immediate supervisor and designated others
accurately informed concerning work progress, including present and
potential work problems and suggestions for new or improved ways of
addressing such problems. Prepares regular progress reports for
capital projects with status reporting of scope, schedule and
budget.Performs other duties as assigned.Drives to city facilities,
vendors, training programs, and meetings, as necessary.
SUPERVISORY RESPONSIBILITIES:Receives general supervision from
assigned supervisory or management personnel. Exercises functional
and technical direction over consultant teams and/or technical
support staff assigned to projects. -Employees in this
classification will not exercise formal authority in areas such as
discipline, grievances, promotions, hiring, and employee
evaluations
QUALIFICATIONS
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.Considerable knowledge of the principles, practices and
techniques of project management, planning, design and
implementation. General understanding of the procedures the
assigned department, including an understanding as to how these
relate to the City organization as a whole.Possession of additional
specialized knowledge, skills and abilities pertinent to the
assignment, specifically: knowledge of grant procedures; ability to
facilitate public input processes and public meetings; ability to
draft, negotiate and oversee contracts and studies; ability to
coordinate and resolve conflicting points of view to obtain
successful outcomes; ability to research legal issues, draft and
present recommendations.Ability to provide effective leadership and
coordination in developing solutions and recommending new
techniques. Ability to establish and maintain effective working
relationships with employees, officials and the general public.
Ability to exercise resourcefulness, tact and perspective in
developing solutions and new techniques.Ability to assemble,
organize and present statistical, financial and factual
information. Advanced skill in data base preparation and
manipulation, designing spreadsheets, PowerPoint presentations,
word processing and financial software.Ability to analyze complex
problems, evaluate alternatives, make sound recommendations, and
prepare effective technical staff reports.Ability to prepare,
understand, and interpret construction plans, specifications,
technical reports, and contract documents.Ability to read,
interpret, apply, and explain technical written material and
complex laws, codes, regulations, ordinances, and City policies and
procedures.Ability to read and understand technical drawings and
specifications.Ability to effectively represent the department and
the City in meetings with governmental agencies, community groups,
and various business, professional, and regulatory organizations
and individuals. Including the ability to effectively coordinate
assigned activities.Ability to prepare and present clear, concise,
and logical written and oral reports, correspondence, policies,
procedures, and other written materials.Ability to establish and
maintain a variety of filing, record-keeping, and tracking
systems.Ability to make sound, independent decisions within
established policy and procedural guidelines; organize and
prioritize a variety of projects and multiple tasks in an effective
and timely manner; organize own work, set priorities, and meet
critical time deadlines.Ability to comprehend and use English
effectively including producing all forms of communication in a
clear, concise, and understandable manner to intended
audiences.Ability to use tact, initiative, prudence, and
independent judgment within general policy, procedural, and legal
guidelines and to establish, maintain, and foster positive and
harmonious working relationships with those contacted in the course
of work.
-EDUCATION and/or EXPERIENCE -Any combination of training and
experience, which would provide the required knowledge, skills and
abilities, to perform the essential functions of the position. A
typical way to obtain the required qualifications would be:
CERTIFICATIONS & LICENSESPossession of, or the ability to secure
possession of, a valid Oregon driver's license. -
Certified Project Management Professional (PMP) or equivalent
certification demonstrating knowledge of project management skills
is desirable, but not required. -
ADDITIONAL INFORMATION
PHYSICAL DEMANDS AND WORK ENVIRONMENT -The duties for this job will
be performed primarily in an office environment with moderate noise
levels, controlled temperature and ventilation conditions, and rare
to no direct exposure to hazardous physical substances. The work
environment varies between a combination of a standard office
setting and various outdoor settings where the employee is
occasionally exposed to loud noise levels, cold and hot
temperatures, inclement weather conditions, uneven ground
conditions, dense vegetation, road hazards, vibration, mechanical
and/or electrical hazards, and hazardous physical substances and
fumes. Employee may interact in difficult interpersonal situations
with both staff, public, and/or external representatives in
interpreting and enforcing departmental policies and procedures.
-The -physical demands and work environment characteristics
described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions. -While performing the duties of
this Job, the employee is regularly required to talk or hear. The
employee is frequently required to sit and use hands to finger,
handle, or feel. The employee is occasionally required to stand;
walk; reach with hands and arms; climb or balance; stoop, kneel,
crouch, or crawl and taste or smell. The employee must occasionally
lift and/or move up to 25 pounds. - -Specific vision abilities
required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception and ability to adjust
focus. The noise level in the work environment is usually moderate.
The employee is occasionally exposed to outdoor weather
conditions.
HOW TO APPLY:
Applications can be filed online at www.tualatinoregon.gov.If you
have questions regarding the recruitment process, contact Human
Resources at -recruitment@tualatin.gov.Studies have shown that
women and people of color are less likely to apply for jobs unless
they believe they are able to perform every task in the job
description. We are most interested in finding the best candidate
for the job, and that candidate may be one who comes from a less
traditional background. The City will consider any equivalent
combination of knowledge skills education and experience to meet
minimum qualifications. If you think you are interested in
applying, we encourage you to think broadly about your background
and skillset for the role.The City of Tualatin is an equal
opportunity employer. -
Keywords: City of Tualatin, Albany , Project Manager - Public Works, Executive , Tualatin, Oregon
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